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There’s a lot of bureaucracy that comes with staff transition, both with the coming and going of staff. All that paperwork combined with the hassles of interviewing and rehiring, it can be easy to overlook another important step, which is updating the office security systems.

It can be hard to know exactly what needs to be done when an employee leaves, especially with so many factors to take into consideration like the different types of security systems and how they work, staff turnover rate, and the relationship with the staff member currently leaving the company.

All of these individual components can mean different steps need to be taken to ensure office security, so IDS Security is here to advise on exactly what you should do when an employee leaves to ensure you maintain your business security.


Things to Consider When Planning Employee Departure:

These are a few of the most important factors to consider when developing a security plan of action for when an employee leaves.

Staff Turnover Rate:

How regularly do you have staff come and go? If you have a very large number of staff, the odds are that you will regularly see staff members cycle out. Perhaps you’re just an environment where it’s natural and common to see staff come and go. Either way, having a high staff turnover rate makes determining the appropriate security protocols more complicated.  

Staff Relationship:

If you’re not a business that can justify updating the security systems every time an employee leaves, be it because of staff size or any other factor, it might be worth having an irregular use protocol for if an employee leaves on particularly bad terms.

In situations such as these, its best to adhere to a “better safe than sorry” principle and ensure that they definitely will no longer have access to any of the office premises, staff, customers, or data.

Current Security system:

The current Security system you have installed may greatly influence how you deal with staff coming and going.

For example, if your staff have access to your building via keys, it’s not realistic to get new keys cut and have the locks replaced every time an employee leaves the company. If you have a more advanced access system, it might be an easier task to limit access to an ex-employee without hindering the access of current employees.

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These are all important things to take into consideration when outlining your plan. Here are some suggestions of more definite actions you can take when an employee leaves to ensure office security.


What to Do When an Employee Leaves:


One: Retrieve All Company Property

This refers to both physical and intellectual property. If the employee has any business phones or laptops that were issued by work and contain company material, it’s important to have those back. You should also ensure that they don’t have any documents, USBs, or any other type of work material stored at home.

Two: Change Logins

If they had access to a desktop in the office, it might be worth updating the password login to something more generic ready for the replacement employee.

If the employee was given any access to shared files through systems like Dropbox, ensure that all privileges and accesses have been revoked.

Three: Update Security

Depending on what type of security system you have, this may be easier said than done. If you’re a business that issues employees with keys to the premises, it may not be practical to change the locks and get several new keys cut every time an employee leaves. If you have a more advanced system, for example an access system that works on unique access cards, it can be relatively easy to revoke the access to a unique card, in this case, the card of the individual leaving your employ.

If you’re interested in upgrading to a more suitable security system for your workplace, IDS Security can help you out. We have a range of different security systems available suitable for workplace environments. From CCTV cameras to fire alarms, security barriers and access control, IDS has the solution for you.

If you’re interested in finding out more about the different business security systems we offer, check out our informational page on our website.

Business Security Systems


With so many different factors to take into consideration when designing a security system, it can be hard to know what type of system will best benefit your workplace. IDS Security are proud to offer bespoke security surveys, during which one of our expert engineers will survey your property and offer a unique report as to what security systems are best suited to your unique requirements.

Free Security Survey


If you have any further questions about anything discussed in this blog or any of the services offered by IDS Security, reach out and contact us today. A member of our outstanding customer service team will do everything they can to answer any questions you may have.

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Read More: Door Entry Systems: How Often Should I Change My Security Code?

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