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IDS Security News
All the latest security news and information, plus insights and updates from IDS Security Systems Ltd.

keyholder responsibilities

It's normal for employees to have a set of keys to the office, but it can be a bit of a dilemma choosing the right people. Some people would argue that all employees are trusted members of staff, and should therefore be allowed a set of keys. However, you should never take keyholder responsibilities lightly. When you hand over a set of keys to your business, you really are putting your assets in the hands of someone else. Ideally, you want to choose people who are sensible, trustworthy and who actually need a set of keys.

What are the responsibilities of a keyholder?

A keyholder is someone who's been trusted for opening and closing the business on a regular basis. These people need to be capable of setting/disabling your alarm systems & keeping your business and its contents safe! In shops and restaurants where physical cash is handled, key holders might need to make sure that the cash is deposited safely and out of view from prying eyes. Being a keyholder tends to come with more responsibilities than simply opening and cosing up at the end of the day, so choosing the most appropriate people for the job is paramount! Most business owner tend to allocate keyholder responsibilities to the more senior members of staff because they know they're capable of managing the reposibilities of being a keyholder.

What happens if there's an emergency?

Keyholders are often required to respond if the intruder or fire alarm goes off ouside of business hours. It's vital that keyholders understand the procedure they need to follow if they're faced with this situation. For that reason, you might want to choose keyholders that are based locally, or that have access to their own vehicle. Someone who lives 30 miles away and commutes to work on public transport, they might not be the most reliable keyholder in an emergency.

When a keyholder attends an emergency call out, they should be capable of assessing the situation and reponding appropriately. If it looks like a break-in has occured, they should phone the emergency services immediately. Likewise if they can see obvious signs of a fire. If they attend and realise that it's a false alarm, they should be able to reset the alarms, lock up the premises and notify you or the relevant person in charge.

Key traits of a good keyholder:

  • Trustworthy & reliable
  • Confident under pressure
  • Local to the business
  • Well-organised
  • Strong leadership skills

Outsourcing keyholder responsibilities

In some circumstances, it may be a better option for a business owner to outsource their keyholder duties. For example, if all of your staff live far away, or if staff turnover is high, it might not be possible to choose people to take on keyholder responsibilities. In this case, you can hire a third-party company to help with keyholder responisbilities & out of hours emergencies.

One great option is to invest in a monitored alarm system & a maintenance contract. This means that someone at a trustworthy security company will keep an eye on your alarms around the clock. If an alarm is triggered they will make sure that the appropriate emergency services are contacted right away, meaning the responsibility for the business is taken out of your employees hands. Without proper training, in-experienced staff members might put themselves in harms way in the event of an emergency, so it might put your mind at ease to know that a reliable & professional company are monitoring your premises.

Our advice when allocating staff keyholder responsibilities is, choose carefully and don't be afraid to outsource to professionals if you're concerned about the safety and welfare of your business. Give us a call if you're interested in upgrading your business security systems, we're happy to help!

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Tax calculation

Whether you're self-employed or the owner of a limited company, it's a good idea to protect your business premises with a decent security system.

A state-of-the-art business security system may comprise a number of different technologies, including alarms, CCTV cameras, door entry panels, security barriers, or any combination of these. As you can probably imagine, a system like this doesn't come cheap, so you will probably want to deduct the cost from your business's taxable profit if you can.

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For many modern businesses, the term “security” is often immediately associated with firewalls, anti-virus and spyware protection. However, physical security of the premises themselves can be just as important, if not more so.

While cybersecurity is undoubtedly extremely important in 2019 and beyond, lack of on-site protection and second-rate safeguarding can leave your business extremely vulnerable from a physical standpoint.

Think of it as locking your valuables in a safe before you go on holiday, only to leave the front door to your house wide open. One is only as good as the other and security across the board is vital.

 

security for business

 

Crime Statistics

In figures released in April of 2019, the Office of National Statistics reported that 2018 saw a notable 11% increase in police recorded robbery offences. That should come as a stark warning to any business that values their property, premises and their personnel.

If you’re a business owner, general manager of decisionmaker in your working environment, it’s inherently important to take care of your staff and your inventory so be sure to bolster your security for your business with the appropriate safety measures.

 

Business Crime

The Crime Victimisation Survey published at the tail-end of 2018 revealed that there were almost 8.5 million crimes committed against businesses in the year of 2017. Somewhat expectedly, businesses in the wholesale and retail sector were hit hardest; however, the sheer magnitude of this fact was quite shocking.

Based on the CVS stats, out of the 8.5m reported crimes in their study, a whopping 8.1m of these were committed in the wholesale and retail industry. By contrast, the manufacturing industry allegedly saw just 117k crimes committed.

That being said, that doesn’t mean your business is off the hook if it lies outside of the wholesale/retail category. More than anything else, these statistics prove that thieves, burglars and robbers are extremely opportunistic and the slightest chink in the armour can be seen as a golden opportunity. As such, safeguarding your business is beyond important.

 

Crime Trends

Before you send out an office-wide alert striking fear into the hearts of all employees, it’s not all doom and gloom on the statistical front. An impending mugging is not an inevitability, so don’t feel the need to carry mace on every trip to the canteen.

While robbery has seen a dramatic increase, burglary has seen a marginal decrease with a 3% drop by the close of 2018. However, this comes following a 6% rise in March 2018 and a preceding 3% rise in March 2017. So, while it is good news, it’s a million miles from the all clear.

 

Security Solutions

Luckily, there are a variety of ways to improve your business security measures, many of which can be implemented with minimal fuss, disruption or inconvenience.

As experts in security, IDS Security Systems knows a thing or two about safeguarding businesses. We have been providing security solutions since 1996 and our experiences in that time make for good advice, particularly when it comes to business security.

In our experience, whether you’re a shop owner, an office manager or otherwise, there are certain security systems no business can afford to do without.

 

CCTV Cameras

From traditional CCTV systems to digital IP cameras, state-of-the-art surveillance is key for on-site security. Remote-controlled systems that provide remote enabling of site facilities (such as lights, doors and gates) can be particularly useful.

Intruder Alarms

A quality intruder alarm will provide 24/7 monitoring of your premises for round the clock updates and alerts. This can often be supplemented with on-call engineers to ensure complete year-round security.

Access Control Systems

Whether it’s a single door or a multi-site network, access control panels are ideal for secure internal and external entry points. These are commonly available for both electronic and magnetic door release and typically compatible with smart cards, fobs and intercoms for minimal disruption.

Security Barriers

Particularly useful for parking sites, public buildings and commercial properties, security barriers offer efficient control of vehicles and pedestrians to your site. These typically range in style from automated gates and barriers to rising bollards and turnstiles.

Fire Alarms

While not always crime related, fire alarms are one of the most important security measures for any property – commercial or domestic. Ensure the safety of your property and your workers with a comprehensive fire alarm that offers 24-hour supervision.

 

Business Crime Prevention

Whether you opt for all, some or a combination of the above, you can rest assured that your business is as safe and secure as possible. Stop crime on your dime and provide your workers with something money can’t buy – peace of mind.

 

For more information on security measures for your business, feel free to contact IDS Security Systems personally on 029 20 753 251 and discuss your business security in further detail.

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Owning a home or business can be one of the proudest and most rewarding parts of an individual’s life. Years of hard work and dedication put in to achieve something most people may not have the pleasure of doing. So, it comes as no surprise that when a home or business is the victim to crime, it causes a whole host of problems and issues to owners. From theft and burglary to criminal damage and shoplifting, all acts of crime can have a long-lasting effect on both home and business owners alike. But how prevalent is crime within your area?

As you can see from the information above, it pays to ensure that your home or business is sufficiently protected from potential crimes such as burglary. With commercial and residential premises susceptible to criminal behaviour, installing any of the listed security solutions will go some way to protecting your home and work. To view our collection of security systems, simply hit the button below!

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If you have any questions regarding our range of security systems or general enquiries that you'd like to ask us about, then please do not be afraid to get in touch with a member of our team today.

We know it can be hard choosing the right security system for your business, so we've created this helpful infographic to show you all the important security bits you need to consider! This should help you identify which security features your business needs.

Choosing a Security System for Your Business

Infographic Transcript:

Taking the right precautions to protect your business is important to keep your livelihood and employees safe. A combination of security systems is the best way to ensure your business is protected. See why each security system is beneficial below.

CCTV Security Systems:
CCTV cameras monitor specific areas around the clock. Keep an eye on your premises at all times even when no one is around to watch.
• Deter thieves and trespassers
• Remotely monitor footage
• Video evidence in the event of a crime
• Boosts confidence in the business’ security measures

There were 1,986,709 cases of theft-related offences in the year ending Sept 2017 

Access Control Systems:
Gain control over who can enter your property with an access control system. Knowing who has access to your place of business increases feelings of security in the workplace.
• Monitor access from a remote location
• Keep track of who is entering and leaving the property
• Capable of locking and unlocking doors from afar
• Allow approved individuals access with fobs, smartcards and biometrics
(29% increase in robbery compared to previous year (2015/16)

Intruder Alarms:
If someone is attempting to carry out a crime at your business property you want a system in place that will let you know as quickly as possible.
• Alerts against unauthorised intruders
• Acts as a deterrent against break-in attempts
• Provides peace of mind, even when you are away from your property
• Alert authorities and passers-by that your property is being targeted.
There were 171,195 cases of recorded non-domestic burglaries in the year ending Sept 2017  

Security Barriers:
Perfect for commercial properties and retail environments, security barriers allow you to choose which vehicles and pedestrians have access to your property and parking.
• Barriers can be controlled remotely to allow access
• Adds security to public and private car parks
• Added reassurance to those who leave their vehicles in monitored areas
• Turnstiles can help control pedestrian traffic
(Gates, barriers, rising bollards and turnstiles)

 

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